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Job Listing: Program Manager or Program Coordinator – Corp. Meeting Planning-Chicago

Program Manager or Program Coordinator – Corp. Meeting Planning-Chicago

Ref: #839

Are you a Meeting Planner with 6-8 or 8-10 years of experience? Or aMeeting Planner with 2-5 years of experience? Client will hire either a Program Manager or a Program Coordinator depending on experience. Havethird party or incentive travel expertise? Like to travel to exotic locations?  Love to plan educational  meetings /events from concept to completion? Problem solver? Consultative mindset? Can do attitude?  Certifications (CMP- Certified Meeting Planner and/or HMCC-Health Care Meeting Compliance Certification) are value added.

What separates you from your competition? Tell us why our client should hire you.

Chicago meeting planning and incentive company seeks experiencedProgram Manager to help fuel corporate growth. Client recognized for excellence in meeting planning & exceeding customer expectations, creativity & maximizing budget dollars.



-College graduate with 6-8 or 8-10 years’ experience in corporate meeting planning as Program -Manager, preferably for a third party incentive planning company, corporate meeting planning or travel director. Candidate enjoys logistics planning, hands on work and team approach.

-Proven track record of achieving excellence. Able to provide employer, vendor & client references.

-Sophisticated verbal skills – conscientious interest in problem solving. Able to show initiative, creativity & determination to reach successful solutions.

-Astute negotiation skills, budget planning expertise, & broad knowledge ofdomestic/international destinations, hotels & venues.

-Hard working, “self starter” team player. Accountable for initiating & monitoring projects through to completion.

-High energy, versatile & multi task oriented, self directed. Must have good analytical skills with exceptional attention to detail combined with “common sense”.

-Good computer skills with a “can do” attitude; strong working knowledge of Microsoft suite, especially Word, Excel and Access; Power Point a plus. Mac experience a plus.

-Excellent verbal & written communication skills.  Candidate able to deal with clients, suppliers & other vendors in confident, flexible, professional & effective manner.

-Must haves: positive team player who thrives in challenging and changing environment. Enjoys working with & being dependent upon broad range & levels of personnel.

-Flexible & composed under competing time requirements & changing deadlines.  Excellent focus, planning/organizational skills & good sense of priorities.   Goes above & beyond to get the job done.

-Candidate is dedicated, committed to excellence, budget management & customer satisfaction.

-Domestic & international travel including travel over weekends is required.



-Participate with team on large client programs; manage specific programs independently, from planning through program operations. Will plan and coordinate logistics for meetings, product launches and incentive programs.

-Clients are mostly on the east and west coast.

-Research travel proposals, presentations, hotel and venue site selection, negotiate and book events, administer contracts, design menus & negotiate. Also coordinate audiovisual, manage attendees, costs & planning of all details, on-site program management & production & reconcile final invoice.

-Focus on meetings, with 70% in locations outside of the US, mostly Asia and Europe.

Breakout of Responsibilities:

10% Support sales for new biz presentations

15% Research for existing projects- hotels, transportation, venues, etc.

10% Client communications

25% Planning- specifics, negotiations, contracts

20% on site- with hotel, client, vendors

10% billing & post program reconciliation

10% education, presentations, trade shows, networking

To Apply: Send your resume, current salary, work samples and answers to the questions from this link to Your follow up call to 312-863-5401 will make a difference.

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